No matter what is your UN Agency, the local UNDP country office is requested to help monitor and administer the JPO’s DTTA budget, (i.e., reimbursement/raising Atlas vouchers/raising travel requisitions). When requesting advance travel payment, payment of training fees or reimbursement of travel costs, the JPOs should therefore forward all documentation to the UNDP country office as documentation for payment.
There are different ways for receiving payments under DTTA funds.
For Training Fees:
- The JPO can make a direct payment for the training fees and claim reimbursement through an F.10 claim submitted together with original receipts and necessary approvals from his/her supervisor and UN organization to the UNDP country office’s Finance Unit. The Finance Unit is hereafter requested to make a direct payment to the JPO.
- The JPO can request the UNDP country office to make a direct payment to the training provider. The JPO must submit a vendor/person profile form including the vendor details and pass this on to the UNDP country office’s Finance Unit, together with the necessary approvals from his/her supervisor and UN organization. In doing so, the JPO may refer to the Assignment Grant Authorization from JPOSC which includes the authorization to make DTTA payments. The Finance Unit is hereafter requested to make a direct payment to the vendor.
No self ticketing is allowed and JPOs may never travel without a valid travel authorization approved by their office.
The JPO’s travel must be booked through the local UN travel agency.
If the learning activity involves travel, the local UNDP country office is requested to arrange for a travel requisition in the Atlas e-procurement module, indicating the purpose of travel, the travel itinerary as well as estimated costs of the travel/learning activity. JPOs should therefore forward all approvals and the travel authorization, including travel quote to the UNDP country office as documentation and to purchase the ticket on the JPO’s behalf.
There are different expenditures related to travel payments under DTTA funds:
- For travel, the JPO should request the UNDP country office to book a ticket through the local UN travel agency, charging the DTTA COA (Chart of Accounts). The approved travel itinerary and other relevant documentation should therefore be forwarded to the UNDP country office.
- The JPO can request payment of advance DSA and terminal expenses to be made directly to him/her as a vendor against the DTTA COA. The JPO must submit the necessary approvals from his/her supervisor and UN organization as well as the authorization for travel including dates of travel, DSA approved and travel quote from the local UN travel agency to the UNDP country office’s Finance Unit. The Finance Unit is hereafter requested to make a direct payment to the JPO.
Upon completion of travel the JPO must submit a completed F.10 form to the UNDP Finance Unit.
The authorization to issue payments against the DTTA funds, including the DTTA amount for the specific JPO, was shared with the JPO and the UNDP country office at the start of the JPO assignment (in the Assignment Grant Authorization), including the COA to be used when raising the voucher in Atlas. DTTA expenses should be charged against account code 63405 and Atlas vouchers for DTTA expenditures should be submitted together with supporting documentation to the JPOSC for approval.
Expenses exceeding the DTTA budget should be borne by the JPO.
The services provided by the UNDP country office to UNAIDS, UNFPA, UNIDO, UNOPS, UNRWA, UNSSC, UNU, UPU and WHO JPOs administered by the JPO Service Centre are considered Implementation Support Services and can be charged according to the latest UNDP Universal Price List, applying the staff member’s COA and relevant account code.