Approval Procedures

UN Agencies logos

The DTTA approval procedures for JPOs administered by the JPO Service Centre vary depending on which UN Organization the JPO is assigned to. The different procedures are explained below. 

However, please note that all JPOs need to complete the Request for use for DTTA form. 

UNDP, UN WOMEN, UNCDF, UNDOCO, UNV, UNFPA, UNIDO, UNOPS, UNRWA, UNSSC, UNU, UPU and WIPO JPOs
                    

  1. The JPO identifies a possible learning activity for use of the funds (see Guidelines for use of the DTTA);
  2. The JPO needs to complete the Request for use for DTTA form;
  3. The JPO seeks approval from his/her Supervisor;
  4. Upon receipt of required approvals and if the DTTA activity involves travel, the local UNDP office raises an authorization for travel including dates of travel and estimated costs of the travel/learning activity (based on approved DSA and travel quote from the local UN travel agency). The authorization should include both the authorized and the actual itinerary, as well as the purpose of travel;
  5. If JPOs or their Supervisors are in doubt about the DTTA eligibility of an intended training, they can consult with the JPOSC in advance.

 

UNAIDS logo

UNAIDS JPOs

  1. The JPO identifies a possible learning activity for use of the funds (see Guidelines for use of the DTTA);
  2. The JPO needs to complete the Request for use for DTTA form. Section B is completed by the local UNDP office;
  3. The JPO enquires actual balance of DTTA from JPOSC;
  4. The JPO completes UNAIDS’ “JPO external training: approval form”  which must be signed and approved by the JPO’s Supervisor;
  5. The JPO sends the “JPO external training: approval form” signed by their Supervisor to Jonathan Ball, Chief, Organizational Development Division/HRM (ballj@unaids.org) with copy to odv@unaids.org for approval;
  6. Upon receipt of required approvals and if DTTA activity involves travel, the local UNDP office raises an authorization for travel including dates of travel and estimated costs of the travel/learning activity (based on approved DSA and travel quote from the local UN travel agency). The authorization should include both authorized and the actual itinerary, as well as the purpose of travel.
Logo WHO

WHO JPOs

 

  • The JPO identifies a possible learning activity for use of the funds (see Guidelines for use of the DTTA);
  • The JPO needs to complete the Request for use for DTTA form;
  • The JPO seeks approval from his/her Supervisor;
  • The JPO sends the Supervisor’s approval to the WHO HQ focal point for JPOs (Felicia Barry-Jørgensen – barryjorgensenf@who.int)
  • The WHO focal point seeks approval from donor government, if applicable;
  • The WHO focal point approves the learning activity;
  • Upon receipt of required approvals and if the DTTA activity involves travel, the local UNDP office raises an authorization for travel including dates of travel and estimated costs of the travel/learning activity (based on approved DSA and travel quote from the local UN travel agency). The authorization should include both the authorized and the actual itinerary, as well as the purpose of travel.